They arrive as PDFs, scans, phone photos or WhatsApp uploads. We read them, extract the fields you need and put them where you work. Your team goes from typing invoices to confirming them.
It isn't hard. It's long, monotonous and unavoidable, which is why it always lands on someone who should be doing something else.
Open the document, read eight fields, switch windows, type them in, check the total adds up. Multiplied by every supplier of every client.
Read and extracted on their ownA clean PDF from the large supplier, a skewed photo from the small one, a screenshot from the one in a hurry. Each format needs a different way of looking at it.
Every format, the same outputTyping figures by hand, hour after hour, ends in errors. And an error in a net amount doesn't announce itself: it turns up when the quarter is reconciled.
The numbers are checked against each otherThe work isn't spread across the month: it piles up at closing. The days that need the most thinking are the ones that go into copying data.
Processed as they come inFour steps. None of them hides anything, and the last one is a person on purpose.
By email to a firm address, dropped into a folder, or through the channel they already reach you by today. Clients don't have to change their habits: if they send you a WhatsApp photo, they'll carry on sending you a WhatsApp photo.
The document goes through text recognition and then through a model that understands what each thing is. It doesn't look for fixed positions on the page: it understands that "Net", "Taxable base" and "Subtotal" are the same field wherever each supplier chooses to put it.
Issuer, tax ID, number, date, net amount, VAT and its rate, income tax withholding where it applies, and total. The arithmetic is checked: if net plus VAT doesn't make the total, the invoice is flagged rather than passed on.
The clean ones are confirmed at a glance. The doubtful ones arrive flagged with the reason. This step never goes away: what changes is that reviewing is far faster than typing.
The output is decided on day one, because it's what decides which work actually disappears. Sending data somewhere nobody opens is keying it in twice.
The worst failure in an invoice reader isn't being wrong: it's being wrong confidently. What we build flags what it isn't sure about instead of filling the field with its best guess, because an invented figure in the books costs more than a review.
We don't make you switch accounting packages or adopt a new one. The output adapts to where you work today, and if that's a spreadsheet, so be it.
Our own infrastructure, no training of generic models on your clients' invoices, and confidentiality signed before we touch anything. Your clients' invoices carry their data: they are not training material.
There's no need to automate everything at once. You pick one supplier or one client with enough volume, we build it, and we check whether the time saved is what we said it would be. If it isn't, it gets adjusted before scaling.
Whichever ones they arrive in. Native PDF, scanned PDF, phone photo, WhatsApp screenshot, email attachment. Software-generated PDFs are the cleanest; skewed photos with shadows are the ones that most often need a second look, and the system flags them rather than guessing.
Issuer, tax ID, invoice number, date, net amount, VAT with its rate, income tax withholding where it applies, and total. If your workflow needs others — cost centre, ledger account, order reference — they get added to the setup.
It sits in a review tray with the reason flagged, and it goes nowhere until someone validates it. The system never invents a number: when it isn't sure, it says so. A stopped invoice beats a false figure in the books.
Wherever you work: a spreadsheet, your accounting software, or a folder with the invoice already named and filed. The output is decided at the start, and it's what determines which work actually disappears.
Yes, deliberately. Human review always stays; what changes is that it goes from typing every field to confirming what's already there. Accounting responsibility remains the firm's, and no automation should hide that.
You show us how they reach you today and how many there are. We tell you honestly what can be automated and what isn't worth it. Free, no strings.